Personal Transport Budgets

You cannot use a Personal Transport Budget (PTB):

• as a short-term alternative while an application for transport arranged by us is being processed
• to buy space on transport services provided by us
• for any purpose that does not enable your child to travel to or from their school or educational setting
• for any activity that is illegal, unlawful or unsafe
• for any purpose that will damage our reputation

If you choose to use a PTB to employ someone (for example, for childcare), then you will be responsible for:

• complying with relevant rules regarding Tax and National Insurance
• Employment Law
• Insurance
• Health and Safety or any other relevant rules or legislation in force at that time

It’s good practice for you to check if employed staff have current Disclosure and Barring Service (DBS) certificates, and that you arrange or pay for those checks if directly employing an individual who doesn’t have one.

If you use the PTB to enter into contracts with organisations, for example:

• after school clubs
• or individuals

you will be responsible for complying with the terms and conditions of those contracts. This may include payment arrangements or notice of cancellation.

We will withdraw a PTB if the student is no longer eligible for home-to-school or college travel assistance, or there is a change to national law or our policies.

We may need to reconsider the PTB if:

• your child or young person’s attendance falls below 90%. If their attendance is affected by their medical needs, we will take the details and evidence of this into consideration.
• your child or young person regularly arrives late or in an unfit state to learn
• the PTB is not being used appropriately
• you have not made safe travel arrangements for your child
• it is not cost-effective for us to continue to provide the PTB

In these circumstances, we would contact you first and work with you to try to resolve any problems. If this is unsuccessful, we will withdraw your PTB.

If your child’s attendance is low, we might:

• reduce the final PTB payment of the year
• reclaim payments already made

If your personal circumstances change, or you decide that you no longer want to receive a PTB, you should contact the school transport team.

You'll need to give us 28 days notice if you want to cancel your PTB.